By enrolling for courses, students obligate themselves to abide by the policies set forth in this catalog and in other College publications.
Students pursuing a bachelor’s or associate’s degree from Johnson State College must be formally accepted through the Admissions Office before they may be registered for courses. Continuing undergraduates are expected to pre-register for their courses in November for the following spring semester and in April for the following summer and fall semesters. Students are notified of exact dates and instructions via email one to two weeks prior to the registration period. EDP students receive registration materials well before the start of each semester. EDP students confer with their advisors, who must approve course selections and who can register the students for classes. When registering for courses at institutions outside of the Vermont State Colleges, EDP students submit a tuition transfer form available from the EDP office. A late fee may be assessed for registrations after the published deadline.
Class attendance does not in itself signify registration. Students must properly register for each of their courses in order to receive academic credit for work completed.
All students must meet state immunization requirements and must be cleared by Student Financial Services (see Payment Procedures section for details) in order to register for classes.
Dual-Enrollment Consortium Agreement!
Students matriculated at Johnson State College (their home institution where they have been officially accepted) and enrolled in JSC courses may simultaneously enroll in courses at two or more VSC institutions. With the exception of the summer term, students follow the home institution’s procedures for course selection, course add/drop/withdrawals, advising, financial aid and billing. This agreement does not supersede existing External Degree Program arrangements; these arrangements remain unchanged by this agreement. For the full Vermont State College Consortium Enrollment Agreement, see “Policies and Procedures” and then “Data Security and Operational Policies” on the VSC website, www.vsc.edu.
Students are classified for academic class membership and administrative purposes on the basis of semester credits earned according to the following schedule:
|Number of Credits Earned
90 or more
No credit or grades are assigned for audited courses. A per-credit tuition fee of one-half of in-state or out-of-state rates, whichever applies, is charged. Courses that are audited do not count toward a student’s credit load and are not eligible for financial aid. Students wishing to audit a course should follow normal registration procedures, indicating AU as their grade option at the time of registering. The choice to audit a course must be made prior to the end of the add/drop period, and it does not apply to programs/courses with already reduced tuition rates (i.e., Extension courses).
Recognizing that basic writing and mathematic skills are essential to successful completion of college-level work, and in accordance with the Vermont State Colleges’ Basic Academic Skills policy, Johnson State College assesses the skill level of all new students in these two areas. On the basis of this assessment, students who do not possess college-level skills in either or both of these areas are directed into courses designed to address their skill deficiencies. These courses should be taken during the student’s first year at Johnson State College.
Please note that basic skills courses whose course number begins with a “0” (i.e., MAT-0410 ) do NOT count toward total credits required for graduation, although they do count in determining full-time status and semester grade point average.
Students who register for a course prior to the first week of the semester or during the first day of the semester are expected to attend at least one of the first two class sessions. A faculty member may fill absent places with students wishing to enter the course and refuse entry to absent students when they appear. Faculty members may also refuse to admit a student to the class after the beginning of the semester, if they believe the student cannot complete missed work. In this case, the registered student is responsible for dropping the course from his/her schedule.
For EDP weekend courses, please note that attendance is MANDATORY at all Saturday and Sunday classes. Students should not register for these weekend courses if they know before the semester begins that they cannot attend all classes.
Students approved for online registration may add courses online until the start of the semester and drop courses online until the end of the second week of the semester, except for the summer semester, in which case students should refer to the policies and procedures specific to that program. All students may add or drop a course until the end of the second week of the semester by completing a Registration Adjustment Form and submitting it to the Registrar’s Office. Second-half semester courses may be added or dropped until the end of the second week of the second half of the semester. If a course is dropped, it will be removed from the student’s academic record and may result in an adjustment to a student’s bill and financial aid. Students are encouraged to contact the Student Financial Services Office before dropping a course. After the second week of the semester and until the end of the ninth week of the semester, a student may withdraw from a course by completing a Registration Adjustment Form and submitting it to the Registrar’s Office. If a student withdraws from a course, the course will appear on the transcript with a “W” grade and will not affect a student’s grade point average. In most cases, a withdrawal from a course does not affect a student’s bill or financial aid award. Students withdrawing or dropping all courses will be considered as departing from the college and must complete the Student Exit Notification and Leave of Absence Form. Please see Johnson State College’s Refund Policy within this catalog.
Students registered through JSC for courses at other non-VSC institutions must drop or withdraw from courses at both colleges. Students will be charged for any tuition and fees that the other institution charges JSC.
Formally Declaring a Major
Students who did not declare a major at the point of admission to the college must do so after earning 45 credit hours in a bachelor’s degree program, or 12 credit hours in an associate’s degree program, by submitting a Change of Major/Academic Advisor Form to the Registrar’s Office, if they have not already done so.
Transfer Students: Students transferring in 45 credit hours or more for a bachelor’s degree, or 12 credit hours for an associate’s degree program, must declare a major within the first semester of their program by submitting a Change of Major/Academic Advisor Form to the Registrar’s Office.
A student may declare any major officially in existence at the time the student declares a major. The Program Evaluation available on Web Services outlines all graduation requirements, including the requirements in the student’s major, and monitors the student’s progress toward completion of these requirements.
EDP students may choose from the following majors: business, childhood education (with both elementary education and special education endorsement, also referred to as inclusive elementary education), interdisciplinary studies, professional studies, psychology, and wellness and alternative medicine. Other JSC programs, including elementary and secondary teaching endorsement, are available if students can take courses on the JSC campus. For details on degree requirements, see the sections in this catalog on particular academic departments.
Students majoring in professional studies or in interdisciplinary studies must prepare an individualized degree plan with the help of advisors during their first semester. Students in these majors may not graduate until their degree plans have received approval by the EDP Academic Review Board. If a student has not submitted a degree plan by the last review meeting of the second semester in the program, the program’s director may recommend administrative dismissal for one semester.
The following provisions apply with regard to discontinued majors:
- Students who have previously formally declared a major may not at a later time switch into a major designated as discontinued.
- Students failing to make a formal declaration of a major by the end of their sophomore year, as is required, may not at a later time declare a discontinued major.
- Former students who are not on an approved Leave of Absence and have returned may not pursue a discontinued major.
Johnson State College employs letter grades as indicated below:
||Minimum acceptable competence
||Minimum acceptable competence
||Minimum acceptable competence
||Incomplete (See Incompletes below)
|P or NP
||No grade indicates that no grade has yet been submitted. The grade will be recorded upon course completion.
||Credit granted (non-course work)
*Withdrawals are recorded by the Registrar’s Office only after receipt of an authorized course withdrawal.
In general, faculty grades are due at the Registrar’s Office 48 hours after each course’s final examination.
Pass/No Pass Option
Students may elect to be graded on a Pass/No Pass basis. The Pass/No Pass option is designed to encourage students to take courses that they otherwise would not take for fear of receiving low grades. For performance of D- work or better, a grade of P (Pass) is recorded on the student’s record. Credit is received for P grades, but the grades do not affect the student’s grade point average. Failing work is recorded as NP (No Pass). NP grades do not earn credit nor does the grade affect the student’s grade point average. Students select this option by indicating P/NP as their grade option when they register.
Courses taken with a grade of P do not count toward requirements of the General Education Core Curriculum, EDP General Education requirements, or in general, the requirements of a student’s major or minor. In addition, students may NOT take Basic Skills courses as Pass/No Pass.
The grade of Incomplete (I) may be given to work of satisfactory quality when the amount of required work has not been completed because of illness or other reasons beyond the control of the student. A grade of I is not to be used instead of the grade of F in situations involving a student’s lack of ability or negligence. Grades of I will automatically revert to an F if a final grade, or alternate default grade, is not submitted to the Registrar’s Office prior to the Incomplete deadline submitted by the instructor. In general, grades of Incomplete are to be completed by the end of the seventh week of the semester immediately following the semester in which the Incomplete grade was given. Courses carried through with an I into the following semester do not count toward the student’s credit load for tuition billing purposes or for additional credit toward graduation.
Not Graded Work
The grade of NG may be given for a course when an instructor has not yet assigned grades for the course. This may happen when a course is still in progress at the semester deadline for grade submission. Course work carried into a second semester with a grade of NG does not count toward a student’s credit load for tuition billing purposes or for additional credit toward graduation in the second semester.
Repeat Course Option
Students may repeat any course* that they have previously taken to attempt to earn a higher grade. When a course has been repeated within the Vermont State College system (VSC), the initial grade remains on the transcript but is taken out of the student’s cumulative GPA. The most recent grade will be the only one computed in the student’s cumulative average. Credit in the course may be earned only once. If the credit value of the course has changed, the repeated course is worth the new credit value.
When repeating a course at another institution outside of the VSC, the initial grade remains on the transcript but is taken out of the student’s cumulative GPA. The grade from the repeated course being transferred to JSC will show as a transfer but will not be counted in the student’s cumulative GPA.
Students may choose to use the Pass/No Pass option when registering for a repeat course, except for courses in their major or minor, in the General Education Program, or for basic skills courses (see Pass/No Pass option). If a grade of NP is earned, however, the repeat will not count. If a course was originally taken under a prior grading system, the effect on the student’s average will be determined by using the new system.
*Some courses as indicated in the Course Descriptions section of the catalog may be taken multiple times for credit.
Auditing a Course
No credit or grades are assigned for auditing courses. For additional information, refer to the previous section on auditing courses.
Credit Granted (CR) for Non-Course Work
Students who are granted credit on the basis of CLEP examinations, military credit, lifetime experience portfolios, AP courses or other similar circumstances (as determined by Johnson State College) will receive a CR in the grade field. CR distinguishes the credit from TR, which is used for credits that are transferred in from another college or university.
Application for Degree
The responsibility for your education ultimately rests in your own hands. Likewise, the timely completion of the paperwork associated with the award of your degree is your responsibility as well. Failure to take the required steps for application for degree may delay your graduation, even if all other graduation requirements have been completed. Students should access their program evaluation (via Web Services on the Portal) regularly to see where they stand in relation to degree completion.
Only students who are currently matriculated may graduate. Students absent from the College and not on a Leave of Absence who are seeking to complete a degree with Johnson courses must apply for readmission.
A student who anticipates completion of his/her degree requirements should file a Graduation Application through Web Services. After receiving the Graduation Application, the Registrar’s Office will carry out an official degree audit. This may allow time for the student to pick up additional courses or complete outstanding paperwork during his/her last semester if necessary. In completing the degree audit, the Registrar’s Office will identify where the student stands in relation to completion of degree requirements. The results of the degree audit will be given to the student and to his/her advisor. Note: A Graduation Application/Application for Degree fee will be charged to the student’s account upon submission of the Graduation Application.
Conferring of Degrees
Degrees are conferred once each year in a Commencement ceremony at the end of the spring semester. Diplomas are dated August, December or May for students completing studies in summer, fall or spring semesters respectively. Students will receive their diplomas in the mail after completion of all degree requirements is verified by the Registrar’s Office.
Participation in Commencement
Only students who have completed all degree requirements will be allowed to participate in the Commencement ceremony. The College recognizes that there may be occasions when special circumstances arise. Under such unusual circumstances, students may petition the Academic Dean or his/her designee to participate in Commencement. Students must, however, be within 6 course credits or a single experience (such as an internship or a Graduation Standard) of completing all graduation requirements. No other exceptions will be considered. The decision of the Academic Dean or his/her designee is final and may not be appealed to the President.
Students participating in the Commencement ceremony will be required to wear a cap and gown, which can be ordered through the College Bookstore.
Graduating with Distinction
Effective for the graduating class of spring 2006, of the total credits required for graduation, at least 30 credits for a two-year degree and 60 credits for a four-year degree must be earned within the Vermont State Colleges by the end of the previous fall semester. (Credits earned before 2002 are not used in this calculation unless earned from Johnson State College.) Graduating students who have earned a cumulative grade point average of 3.90 or better through the fall semester of their graduation year will be awarded their degree “summa cum laude.” Those who earn a 3.70 average will be awarded degrees “magna cum laude.” Those who earn a 3.50 average will be awarded degrees “cum laude.” (If the above standards are obtained by the end of the spring semester of the graduating year, the appropriate distinction is recorded on the diploma and transcript but is not acknowledged at Commencement.)
Graduation honors for certificate programs require final, cumulative GPA as follows: honors, 3.00-3.49; high honors, 3.50 or above.
Students are expected to conform to the highest standards of academic honesty in all of their academic work at Johnson State College. Academic dishonesty in any form is prohibited and unacceptable. Acts of dishonesty for which a student may be disciplined include, but are not limited to, receiving or providing unauthorized assistance on an examination and plagiarizing the work of others in writing assignments. The American Heritage Dictionary defines plagiarism in the following way: “To steal or use (the ideas or writings of another) as one’s own.” Students are responsible for knowing what specific acts constitute plagiarism; if students are uncertain as to whether a particular act constitutes plagiarism, they should consult with their instructors before turning in assigned work.
Any faculty member who suspects that a student has committed an act of academic dishonesty will bring this suspicion to the attention of the student and provide the student with an opportunity to respond. Should the faculty member subsequently determine that the student has committed an act of academic dishonesty, he/she will assign a penalty for the offense, which may be a failing grade for the specific work submitted or a failing grade for the course. The faculty member will notify the student in writing of his/her decision, as well as the penalty associated with the act of academic dishonesty, and submit a copy of that letter to the Academic Dean’s Office. The student may appeal the penalty in writing to the Academic Status Committee (for campus-based students) or the Academic Review Board (for EDP students). Upon receiving any such appeal, the Academic Status Committee/EDPAcademic Review Board will consider evidence relative to the charge and determination, and will affirm, reverse or modify the finding and/or penalty of the faculty member. Decisions of the Academic Status Committee/EDP Academic Review Board may be appealed, in writing, to the Academic Dean or his/her designee. The decision of the Academic Dean or his/her designee is final and may not be appealed to the President of the College. Records of all incidents of academic dishonesty will be maintained in the Academic Dean’s Office. Repeated incidents of academic dishonesty will subject a student to dismissal from the College.
Good Academic Standing
A student who has 30 or more earned or GPA credits, whichever is higher, and whose cumulative grade point average is 2.00 or above (1.75 for students with fewer than 30 earned or GPA credits, whichever is higher) is considered to be in good academic standing. The cumulative and semester averages are calculated by including only the graded credits (A, B, C, D, F) earned during the current and past semesters. These averages do not include courses bearing other grade designators (i.e., grades of Incomplete).
Incomplete Grades in Relation to GPA/Good Standing
Calculation of a semester or cumulative grade point average does not include any Incomplete grade that a student has earned during the semester. Students who receive an Incomplete grade in one or more courses during a semester are held academically liable for the completion of the course. Students who have an Incomplete grade for a semester will not be eligible for the Dean’s or President’s Lists until a final grade has been submitted for that Incomplete.
A student whose cumulative average is in good standing or above but whose semester average is below good standing (see above) will receive a letter of warning from the College. There are no punitive aspects to this warning status.
Academic probation serves as an official warning from the College that a student’s performance has been substandard. A student whose cumulative GPA falls below good standing (see above) shall be placed on academic probation. Students remain on academic probation until they raise their cumulative grade point average to good standing or until they fall below the dismissal standard (see “Academic Dismissal.”) Students on academic probation who have less than 30 earned or GPA credits, whichever is higher, must work with the academic probation counselor to create a plan for academic success. When a student voluntarily withdraws from the College while on probation status or is academically dismissed and later readmitted, he/she will return on probation.
Students will be academically dismissed under the following conditions:
- Any new, first-year student with no previously earned credits who fails to achieve a grade point average of at least 0.70 in the first semester will be academically dismissed.
- Students on academic probation will be academically dismissed if they fail to achieve a semester grade point average of 2.00 having 30 or more earned or GPA credits, whichever is higher (1.75 having fewer than 30 earned or GPA credits, whichever is higher), during the semester on probation.
Students academically dismissed may reapply for admission generally after two regular semesters of absence. Students must follow the regular procedure for application to the College for re-admission and will remain on probation upon their return.
Appeal Process for Academic Dismissal
A student who has been academically dismissed may appeal his/her academic status by writing a letter to the Academic Status Committee (for campus-based students) via the Registrar’s Office or to the EDP Academic Review Board (for EDP students). This letter of appeal should include any mitigating or extenuating circumstances that may have contributed to the poor academic performance. Decisions of the Academic Status Committee/EDP Academic Review Board may be appealed to the Academic Dean or his/her designee, then to the President of the College.
Students who successfully appeal academic dismissal may be placed on stipulated probation and may be required to sign a contract to abide by conditions set forth by the Academic Status Committee or the Academic Dean. Failure to comply with any portion of the contract/stipulations may result in immediate dismissal from Johnson State College.
Academic Progress Alerts
Faculty teaching 1000- and 2000-level courses complete online Academic Progress Alerts during the fifth week of the semester on all freshmen in those courses. The purpose of the alerts is to let students know early on how they are doing in their classes so that they can take corrective action if necessary. Using the Academic Progress Alerts, faculty give both positive and negative feedback relative to class attendance and participation, homework assignments, tests, etc.
Johnson State College recognizes that some academically able students for various reasons have poor previous academic records. A student who has been out of college for at least two academic years may appeal to the Academic Dean or his/her designee at the end of the first semester of subsequent attendance in good standing (generally a 2.00, see Good Academic Standing policy within this catalog) at JSC to have a previous semester set aside. The decision of the Academic Dean or his/her designee, will be final and may not be appealed to the President of the College.
Setting aside a previous semester is done by notation on the permanent JSC transcript, not by removing any previous course or grade. Grades of C and above, and the credits derived from those grades, will remain. Grade history will be removed from cumulative totals only, and grades cannot be ameliorated if they have already been included in calculations for awarding a degree.
Academic Honors (President’s/Dean’s List)
Matriculated (degree-seeking) students who complete 12 or more Vermont State College graded credits in a single semester and who have no Incomplete, NP, F or blank grades are eligible for the President’s and Dean’s List under the following standards:
- Students who achieve a 4.00 semester average will be placed on the President’s List.
- Students who achieve between a 3.50 and 3.99 semester average will be placed on the Dean’s List.
Every spring, the College hosts Honors Convocation, an event at which the College and departments award prizes and scholarships to students who have distinguished themselves in the classroom, in the community and on the playing field.
Transfer of Credit
Transfer within the Vermont State Colleges System
College-level credits earned with a grade of C- or better at any VSC degree-granting institution prior to summer 2002 are fully transferable to JSC. These transfer credits do not count in a student’s GPA. Credits earned at any VSC degree-granting institution during and after summer 2002 are not considered transfer credit but rather institutional credit, and, therefore, grades earned are counted in a student’s GPA. Each credit taken in fulfillment of a GEC requirement at another VSC institution counts toward fulfillment of GEC requirements at JSC in appropriate categories.
If you leave one VSC institution while on academic probation and are accepted at another VSC institution, your academic probation status goes with you.
Transfer of Credit from Other Institutions
(See “Transfer Credit Policy and Procedures” at www.jsc.edu/TransferCreditPolicy.)
In order to be eligible for the transfer of credits from other institutions, you must be a matriculated (degree-seeking) student at Johnson State College. Matriculated students at Johnson State who wish to take courses at other institutions and have credits transferred to Johnson State are encouraged to have a conversation with their academic advisor before registering. Transfer credits will not be accepted from non-matriculated students.
Transfer credit may be granted by Johnson State College for college-level courses completed with the equivalent of a grade of C- or better at regionally accredited or officially approved institutions of higher education. Credit for a D in a course may be granted if the second semester of a two-semester, sequential course is completed with a C- or better. In addition, for transfer students holding a two-year associate’s degree from an accredited institution, credits applied to that degree will be accepted as transfer credit. Credits earned in a quarter system count as two-thirds of a semester credit. The grades attached to credits accepted in transfer are not calculated in a student’s cumulative grade point average.
Johnson State requires that a student accumulate at least 39 credits of upper-level work in order to graduate. Transfer credits are normally accepted as lower-level credits. Students who believe that transferred credits were upper-level work should present documentation (usually in the form of a catalog from the transferring institution) to the Registrar’s Office for consideration.
Credits accepted for transfer are not necessarily accepted as meeting requirements in a student’s major or for General Education requirements.
The Registrar will evaluate credits for experiential learning and credits from unaccredited institutions to determine their applicability toward graduation requirements. An associate’s degree and an R.N. diploma will be accepted as 60 credits.
Assessment of Prior Learning
Learning acquired through work or other non-college experiences may be assessed for college credit. The Assessment of Prior Learning (APL) course (see course listing below), taught through the Community College of Vermont, is designed for this purpose. Students are guided through the process of describing and documenting their experiential learning in a portfolio. This document is then reviewed for credit by an Advance Standing Committee composed of appropriate faculty and professionals. The credit awarded through the Office of External Programs may be transferred to JSC and the other Vermont State Colleges. The Registrar, in consultation with faculty and staff of the appropriate departments, will evaluate these credits to determine their applicability toward graduation requirements.
EDU-1240 Assessment of Prior Learning (3 cr.)
(Offered through Community College of Vermont)
This course is an opportunity for students to earn college credit for prior learning acquired either on the job or in other settings. Students explore past learning experiences and identify future educational goals. Students develop an individual portfolio describing and documenting prior learning. Upon successful completion of the course, students may submit their portfolio to the Office of External Programs for review of credit requests. Recommended prerequisite: ENG-1071 College Writing or equivalent. Before enrolling, students should consult the Academic Support Services Office in Dewey Hall at 802-635-1259.
Internship placements exist for matriculated students who wish to gain practical experience in a particular field. Internships are individually designed to meet the needs of students. Each student is assigned a faculty member from JSC and a site supervisor to ensure successful completion of the work experience. The eligibility requirements for participation in an internship are established by the faculty in each academic department. Internships in every major, at both upper and lower levels, are available for one through 12 credits; each credit hour represents a minimum of 40 work hours (except for HTM internships, which require 80 hours per credit). Internships are graded on a Pass/No Pass basis only. In addition to regular, per credit tuition charges, a $45 internship fee will be assessed and charged to the student’s account. [Students should make arrangements for their internship and submit the completed internship application in the semester prior to the semester in which the internship begins.]
Independent studies are more academic and research-based in nature and often replace a regular course. Each student pursuing an independent study works under the direct and regular supervision of a faculty member. The goals, objectives and performance measures for independent studies are defined in a formal contract between the faculty supervisor and the student, and approved by the Academic Dean or his/her designee. For all students, a maximum of 21 credits of independent study can be taken during pursuit of a bachelor’s degree. In addition to regular per credit tuition charges, a $30/credit fee will be assessed and charged to the student’s account.
Students receiving veterans’ educational benefits must comply with specific V.A. regulations with regard to independent study. (See Veterans’ Benefits )
Summer Course Offerings
Johnson State College offers a limited schedule of courses in the summer. See the Summer Bulletin and the JSC website for specific course information, rates and registration procedures.
Tuition for summer is charged at the regular in-state rate for Vermont residents and at 150 percent of the in-state rate for all out-of-state students.
National Student Exchange
The National Student Exchange (NSE), coordinated by the Advising & Career Center, is a network of nearly 200 institutions of higher education in the United States and Canada. Through NSE, JSC students who meet eligibility requirements can spend a semester or a year at one or more of these institutions, earning credits toward their JSC degree. In addition, international exchange opportunities are available through participating institutions that open their study abroad programs to NSE exchange students. Following a semester or year exchange, students return to JSC to complete their degrees.
Taking Courses as a Non-Degree Student
Non-degree students are students who wish to take one or more undergraduate courses at JSC for college credit but who are not formally admitted as matriculated (degree-seeking) students. To be eligible to enroll in courses as a non-degree student, students must have a high school diploma or a GED. Students who wish to enroll as a non-degree student should request registration information from the Registrar’s Office. Non-degree students may enroll in all courses listed in the catalog, if space is available. In most cases, non-degree students are ineligible for state, federal or college-sponsored financial aid; however, they may be eligible for the VSAC non-degree grant. (Graduate courses are generally available only to students who have completed a 4-year degree.)
The College occasionally offers special courses to selected audiences at various locations. These courses are not listed in this catalog but are separately advertised or sponsored through agencies or other institutions.
Johnson State College offers an Army ROTC program in collaboration with the University of Vermont. The program leads to an officer commission as a second lieutenant in the United States Army, Army Reserve, or Army National Guard. Scholarships are available to qualified applicants.
For further information, contact the Department of Military Studies at the University of Vermont, 128 University Heights, Burlington, VT, 05401.
Email: firstname.lastname@example.org. Website: www.goarmy.com/rotc
Exiting the College
Exiting from the College
A student voluntarily exiting from the College must do so formally and in writing by completing a Student Exit Notification and Leave of Absence Form.
The transcripts of students exiting the College after the beginning of the semester and prior to the withdrawal deadline (week nine) will show W grades for all courses enrolled in that semester. The transcripts of students exiting the College after the ninth week will show earned grades of A-F submitted by their instructors at the end of the semester.
Students who exit from the College and who are not on an approved Leave of Absence or Stop Out (see below) may reapply by making formal application with the Admissions Office. The W grades received will be used in making an admission decision. For refunds on room, meal plan and tuition charges, see the Refund Policy in this catalog.
Leave of Absence for Campus-Based Students
Students in good academic standing, who have an approved Plan of Study on file, if required, and wish to interrupt their studies for a period not to exceed two consecutive regular semesters, may request a leave of absence. Students on a leave of absence do not need to apply for re-admission and will be allowed to pre-register during the regular advance registration period.
Students may apply for a leave of absence by completing a Student Exit Notification and Leave of Absence Form. The leave is not official until the request is approved by the Registrar. A leave for one or two consecutive regular semesters may be requested prior to the add/drop deadline. In special circumstances, the leave of absence may be extended beyond the approved period with the approval of the Registrar.
Stop Out for External Degree Program Students
External Degree Program students must register for a minimum of three credits a semester to maintain active status in the External Degree Program. However, EDP students may take a semester or more off and re-enter the program when it is convenient, and do not need to complete a Leave of Absence Request Form. Any credits taken while out of the program that fit into their degree plan may count toward graduation as long as 30 of the last 39 credits are registered through JSC/EDP. There is no fee for re-entry. If a student has been out of the program longer than five years, he/she must reapply to the External Degree Program. Approval will be contingent, in part, on availability of courses and the student’s access to them.
Requesting a Transcript
Johnson State College uses Transcripts on Demand by SCRIP-SAFE International as our trusted agent for processing transcript requests as well as delivering official academic transcripts electronically. This is a “green initiative” that provides the fastest delivery time and enables tracking of delivery and receipt. For more information, see http://www.jsc.edu/offices-non-academic-departments/registrars-office/transcripts/.
Transcripts for students with past-due bills or other obligations to any of the Vermont State Colleges will not be released until all bills are paid. Students requesting a transcript toward the end of any semester should indicate whether they want it sent immediately or whether it should be held until final grades are recorded. In the latter case, transcripts will not be sent out until at least the third week following the end of the semester.
Appeal of Academic Policies
Students may appeal any academic regulation or decision to the Academic Status Committee of the Faculty Assembly (for campus-based students) or the EDP Academic Review Board (for EDP students) and then to the Academic Dean or his/her designee. The decision of the Academic Dean or his/her designee is final and may not be appealed to the President unless otherwise noted.